Updated: Sep 24
There is a high chance you won't be able to greet all your guests upon their arrival at your hotel block. Instead of a personal greeting, give them a welcome bag full of goodies that will let them know you are glad they are there!
When creating our welcome bags, we wanted them to be useful and filled with personal favorites of ours. From local establishment recommendations to highlighting facts about us as a couple, we assembled the perfect welcome bag that gave our guests a sense of the weekend. Check out our breakdown of everything we included and what you can consider when building your own welcome bag!
Presentation is Key
Find a bag or tote that will hold all your items, while keeping the theme to your wedding. We went simple with a plain white gift bag that said "welcome" in rose gold foil. We also added a burlap ribbon on the string to keep the warm rustic theme of our wedding.
The whole idea behind a welcome bag is to make your guests feel more comfortable during their stay. And what says comfort better than SNACKS! We filled our bag with sweet and savory snacks that would hold people over for dinner or fulfill a hankering for a late-night snack. We filled our bag with an assortment of chocolates and a snack bag of Terra's Sweet Potato chips, highlighting Joe's sweet tooth and my salty cravings.
Something to Sip
Keep your guest hydrated with a drink or two. You can even add a custom label to show off your wedding colors, hashtag, or adding a cute message. We added a small bottle of Natural Spring Water and a mini bottle of our favorite champagne, both with a custom label. We even threw in a plastic steamless wine glass for convenience.
The Local Lowdown and Event Lineup
Help your guest stay fully informed with all the details of your wedding as well as helping them enjoy their downtime with a list of the area's must-sees and dos. We created a brochure using Canva that included a welcome letter, timeline, and addresses for the event, as well as addresses for restaurants, bars, and cafes nearby. We also included a couple of phone numbers as a "wedding contact" just in case anyone had any questions during the weekend and couldn't get in touch with us. More importantly, we kept it fun and personal by adding a word search and fun facts throughout.
Create a special emergency kit, complete with Advil, mouth wash, stain remover pen/wipes, lip balm, and anything else you think your guest may need in a pinch. For these supplies, we turned to Etsy to make it creative and visited our local Bed, Bath, and Beyond! Our store has a large section of travel-sized items, plus they allow you to use coupons for those purchases! A lot of retailers and pharmacies don't allow that in our area.
A Delivery Plan
If you are planning to make a welcome bag, be sure to also plan out how your guests are going to get them. Some hotels have a policy about hanging out welcome bags. In our case, the hotel handed them out for free but would have charged us per bag if they were customized and needed to go to certain people. These are definitely details you are going to want to map out before you finalize your bag, so ask first! There is always the option to enlist family members or members of the wedding party to distribute your bags out as well!
For more wedding ideas and tips, explore our Wedding Planning section!