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  • Writer's pictureAmanda MacGregor

Build a Perfect Welcome Bag for your Wedding's Overnight Guest

Updated: Mar 10

Building the Perfect Welcome Bag for your Wedding's Overnight Guest - amanda macgregor joseph centineo - wedding planning

There is a high chance you won't be able to greet all your guests upon their arrival at your hotel block. Instead of a personal greeting, give them a welcome bag full of goodies that will let them know you are glad they are there.

When creating our welcome bags, we wanted them to be useful, but also filled with personal favorites of ours. From local establishment recommendations to highlighting facts about us as a couple, we assembled our perfect welcome bag that gave our guests a sense of the weekend.

Check out our breakdown of everything we included and what you can consider when building a perfect welcome bag for your wedding's overnight guest!

Build a Perfect Welcome Bag


Presentation is Key

Find a bag or tote that will hold all your items, while keeping the theme of your wedding. We went simple with a plain white gift bag that said "welcome" in rose gold foil. We also added a burlap ribbon on the string to keep the warm rustic theme of our wedding. We linked what we used, as well as other options you can consider.

Essential Ingredients

If there is one thing Joe and I love, it is SNACKS! We filled our bag with sweet and savory snacks that would hold people over before dinner or fulfill a hankering for a late-night snack after the celebration. We filled the bags with an assortment of chocolates and a snack bag of Sweet Potato chips, highlighting Joe's sweet tooth and my salty cravings.

We linked what we used, as well as other food allergy snack options you can consider.


Something to Sip

Keep your guest hydrated with a drink or two. You can even add a custom label on the bottle to show off your wedding colors, your event's hashtag, and even add a cute message to your guest. We added a small bottle of natural spring water and a mini bottle of our favorite champagne, both with a custom label. We even threw in a plastic stemless wine glass for convenience.

The Local Lowdown and Event Lineup

Help your guest stay fully informed with all the details of your wedding as well as help them enjoy their downtime with a list of the area's must-sees and dos.

We created this brochure, which includes a welcoming note, a timeline of the wedding day, and addresses for the event, as well as addresses for restaurants, bars, and cafes nearby. We also included a couple of phone numbers as a "wedding contact" just in case anyone had any questions during the weekend and couldn't get in touch with us. More importantly, we kept it fun and personalized by adding a word search and fun facts throughout.

Get your own personalized brochure of this style here.

Welcome bags for overnight guest - amanda macgregor joseph centineo - wedding planning - New Hope, PA

Welcome bags for overnight guest - amanda macgregor joseph centineo - wedding planning - new hope, PA

MacGregor Party Prints - Welcome bags for overnight guest - amanda macgregor - food allergy blog

Check out all our designs on our Etsy page.

Get personalized prints for your next soiree! We have designs available for weddings, bridal showers, bachelorette parties, birthdays, holiday gatherings, and more!

Discount code coming soon!



Helping Hand

Create little fun emergency kits, complete with mouthwash, stain remover pen or wipes, lip balm, makeup remover wipes, and anything else you think your guest may need in a pinch. For purchasing these supplies, we turned to Etsy to make it creative and visited our local stores for travel-sized items.

A Delivery Plan

Don't forget to include a plan about how your guest are going to get their welcome bags. Some hotels have a policy about handing out welcome bags. In our case, the hotel handed them out for free but would have charged us per bag if they were customized and needed to go to certain people. These are details you are going to want to map out before you finalize your bag plans, so ask first! There is always the option to enlist family members or members of the wedding party to distribute your bags to your guests as well!

For more wedding ideas and tips, explore our Wedding Planning section!


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